Privacy Policy

Effective Date: 18 July 2025

CSPL is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our employee attendance services. Please read this policy carefully. By accessing or using our services, you agree to the terms of this policy.

1. Information We Collect

We may collect the following types of information from employee that use our services:

• Personal Information: Name, email address, phone number required to facilitate the employee attendance service.
• Employee Attendance Data: Information related to the attendance, time logs, and related activities, which may include IP-based data.
• Usage Data: Information about how you interact with our website and services, such as IP addresses.
• Cookies: We don't use cookies and similar technologies.

2. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain our employee attendance and DSR reminder services.
• To communicate with you, including sending reminder messages to those employee who didn't sent their DSR email.
• To improve our services and website functionality, ensuring a better user experience.
• To comply with legal and regulatory obligations.

3. Data Sharing and Disclosure

We do not share your personal data with third parties, except in the following cases:

• Service Providers: We may share your data with trusted third-party service providers who assist us in the operation of our services. These providers are bound by confidentiality agreements and are only allowed to use your data as necessary to perform their services.
• Legal Requirements: We may disclose your information if required by law or if we believe such action is necessary to comply with legal obligations, protect our rights or property, or ensure the safety of our employee.

4. Data Security

We implement a variety of technical and organizational measures to safeguard your personal information. However, no system is completely secure, and we cannot guarantee the absolute security of your data. We advise employee to take appropriate precautions when sharing information online.

5. Retention of Data

We retain personal and attendance data for as long as necessary to provide our services and comply with legal requirements. Once no longer required, we will securely delete or anonymize your data.

6. Your Rights

Depending on your jurisdiction, you may have certain rights related to your personal data, including:

• The right to access your attendance information.
• The right to restrict or object to the processing of your personal data.
• The right to data portability.

7. Third-Party Tools

Our website contain third-party tools like Gmail API and Slack App. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies before using this services.

8. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make significant changes, we will notify you by sending you a message. Please review this policy periodically to stay informed of any updates.